Our Positions

Are you ready for this?

We often joke that we are more like a family than a business. And, well, it’s not really that much of a joke! When you spend as much time together as we do, it’s difficult not to become a family. We eat together, dance together, and laugh together - a LOT!

We have some employees who have been with the company for 10-years+, and some who just started with us this year. All together, we employ about 20 team members, and average 60-70 weddings per year. We can’t wait to meet you!

Page photography courtesy of Morgan Renee.

Lead Coordinator

Per Event Basis

We are seeking a fun, energetic, self-driven Lead Coordinator to join our team of Coordinators/Planners! Previous experience as a Lead Coordinator/Planner is required.

Our Lead Coordinators are our clients’ go-to wedding gurus. Whether it’s a question about wedding etiquette or a request to handle a sticky family situation, they do it all! Leads must be the epitome of professionalism while still being personable. Details are their passion. They catch the things that everyone else misses, and know how to quickly and smoothly resolve any issue that may present itself. They understand the importance of each and every wedding, and what it’s success means to our couples. They know the industry, and offer valuable assistant to our clients.

About the Position:

  • Responsible for client meetings, venue walk-throughs, rehearsals, timeline creation, vendor management, and all other tasks before, during, and after the event, as detailed in our packages 

  • Extensive communication with clients and vendors

  • Opportunity for professional growth into a more involved role and/or into handling larger package offerings

  • Work from home apart from client meetings, walk-throughs, event days, trainings, etc. There are no required office hours at our offices in Smithfield, VA.

Required Qualifications and Attributes:

  • Prior experience as a Wedding Coordinator or Planner is required

  • Must be able to take on up to 5 weddings during peak season

  • Proficient at Microsoft Office, Gmail, and Google Drive

  • Excellent communication skills, both oral and written 

  • Love of the wedding industry

  • Genuine care for engaged couples and a passion for ensuring that their day is perfect

  • Top-notch customer service and a desire to go above and beyond in all opportunities to serve our clients 

  • Desire to learn to do things The Main Event by Emily’s way

  • Take charge, but with a genuine smile and kind disposition

  • Attention to detail

  • Ability to create a detailed timeline with little to no oversight

  • Dependable and punctual 

  • Ability to be a leader while still being a team player

  • Ability to guide vendors, wedding party members, and guests firmly when necessary, while maintaining kindness and professionalism

  • Ability to lift and move heavy items; squat, run, and climb stairs when needed

  • Calm under pressure

  • Ability to problem solve quickly and discreetly 

  • Ability to travel throughout the Hampton Roads region and beyond

  • Flexible availability; willing and able to work nights and weekends to accommodate client availability and event dates

Preferred Qualifications; not require, but ideal:

  • Located in or close to Smithfield, Virginia

  • Customer service experience 

  • Administrative experience

Compensation:

  • This is an as needed role based on bookings. Peak wedding seasons run May - June and September - November. Applicants must have fairly open availability during these months.

  • Based on peak wedding seasons, this is in some ways a seasonal position. During wedding seasons, Leads stay very busy. During the off-season, things are a bit slower.

  • Events are paid on a per event basis. Compensation details are discussed during the interview, if selected.

Assistant Coordinator

We are not currently hiring for this role.

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Lead Coordinator

Bookkeeping Assistant

Floral Designer

Set-Up Crew

Gift Shop Staff

Page photography courtesy of Morgan Renee.

Part-Time Floral Designer

As Needed, Hours May Vary

About the Position:

  • If you’re passionate about creating beautiful floral arrangements and cultivating a solid team environment with your coworkers, then this position just might be for you! This role is as needed, and is responsible for carrying out the creation of floral arrangements ranging from table-top, to sympathy, to wedding flowers, and lots in-between!

  • Typical schedule has flexibility on Monday and Tuesday, but during certain seasons will require hours on either Wednesday or Thursday + Friday + Saturday of each week. 

  • Applicants must be willing and able to work weekends as needed.

Required Qualifications and Attributes:

  • Experience working hands on with flowers - we can always offer additional training and guidance, but we need you to have a solid base

  • Ability to lift and move heavy items, such as large wedding floral arrangements

  • Ability to hustle/move quickly when needed

  • Communicates effectively and professionally by phone, email, and text

  • Follows instructions precisely

  • Can both originate designs and replicate those created by other team members with little to no oversight

  • Attention to detail/ability to pinpoint areas of a floral arrangement that need improvement

  • Team player

  • Punctual and reliable

Preferred Qualifications; not required, but nice to have:

  • Located in or close to Smithfield, Virginia

  • Prior experience in the wedding industry

  • Knowledge of, and a desire to continue to follow, wedding floral and design trends

Compensation:

  • Compensation is earned on an hourly basis, and hourly rate is decided based on skill, experience,  and efficiency. Rates discussed during the interview, if selected.

Set-Up Crew

Part-Time, as Needed

About the Position:

  • If you’re passionate about events and love to turn ordinary spaces into masterpieces, then this position is for you! This role is responsible for carrying out the set-up and take-down of event design.

    • Assemble arches and other design elements

    • Set-up tables, chairs, linens, centerpieces, table settings, and other design elements according to the design and floor plans

    • Hang lights and floral arrangements/greenery

    • Take-down and disassemble all floral and design elements post-event

Required Qualifications and Attributes:

  • Dependable

  • Ability to lift and move heavy items, such as furniture, arches, and large floral arrangements

  • Ability to hustle/move quickly when needed

  • Communicates effectively by email and text

  • Available primarily evenings and weekends on an as needed basis

  • Follows instructions precisely

  • Ability to replicate a design feature exactly with little to no oversight

  • Attention to detail/ability to pinpoint areas of a design plan that need improvement

  • Team player

Preferred Qualifications; not required, but nice to have:

  • Located in or close to Smithfield, Virginia

  • Prior experience in the wedding industry, especially working with flowers and/or rentals

Compensation:

  • Compensation is provided per-event worked. Rates discussed during the interview, if selected.

Bookkeeping Assistant

We are not currently hiring for this role.

Gift Shop Staff

We are not currently hiring for this role.

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We are hiring!! See full job descriptions and apply via the link in bio ☺️ www.themaineventbyemily.com/join-our-team 📸 @meghanlupyan

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