90-Day Coordination

• Contact with the Planning & Coordinating Manager via email immediately upon booking to answer any general questions you have before your package begins.

• Access to our Wedding Budget Spreadsheet template immediately upon booking so you can stay on track with your spending and be alerted of some expenses you may not have seen coming.

• Contact with your Lead Coordinator beginning 3-months before your event

• Two 1-hour meetings to gather information, discuss your wedding vision and goals, and resolve possible areas of concern with your Lead Planner. Both meetings can be virtual, or 1 can be in-person.

  • The first meeting to occur around 3-months before your wedding

  • The second meeting to occur around 2-months before your wedding

• A Draft Timeline provided for your review around 45-days before your wedding

• A finalized Master Timeline provided to you and your vendors at minimum 30-days before your wedding

  • This document is the be-all-end-all. It will contain all of your vendor and event information from your getting ready schedule, to your send-off, and everything in-between. If the information exists, it will be in this document!

• Vendor coordination and final confirmations handled by your Lead Coordinator + tailored timelines sent to each of your vendors

• Lead Coordinator to attend your final venue walk-through

• Lead Coordinator to run your rehearsal (1-hour maximum)

• Two Coordinators on site day-of to receive and direct vendors and guests, carry out the timeline, handle any last minute or unforeseen issues, and ensure everything runs smoothly (12-hour maximum)

• We keep your Wedding Party on schedule and make sure everyone has everything they need

  • Custom Wedding Party timelines distributed to your crew, including Coordinator cell phone number

  • In-person check-ins from your Coordinators while you’re all getting ready

• Pass bouquets and pin corsages and boutonnieres

• Line the wedding party up, and cue them down the aisle

  • We offer lots of last-minute reminders to make sure nobody forgets the rings, vows, or where they’re going. That hair tie on your wrist? We will take that, please. That cell phone in your pocket? Yes, we will keep it safe for you during the ceremony.

• Assist your photography team

  • Ensure all items are ready for detail shots with the photographer

  • Coordinate pre-ceremony pictures such as first looks and/or wedding party portraits

  • You would be amazed by how much quicker (and smoother!) pictures can be when you have a seasoned Coordinator there to assist. This gives your photographer the ability to focus on what they do best - being creative and getting great shots. We will gather your family and wedding party and will call names from your picture list. We will even bring you snacks and drinks during pictures if you’d like!

• Direct your ceremony and reception flow based on the timeline, while making any necessary changes along the way

  • We love timelines. I mean, REALLY love timelines. But the one thing that is more important than a timeline is the flow and feel of a wedding. We pay attention to the experience you and your guests are having, and make game-time changes when needed, as well as notify the other vendors as changes occur.

• Assist your DJ with ensuring that no important family members are out of the room during special events

  • We help the DJ make sure those that are closest to you aren’t in the restroom or running to grab something out of their car during your most important moments like first dance, cake cutting, etc.

• Pass out final payments and/or gratuities

• Coordinate your send-off

  • Need bubbles passed out? Can do. Need sparklers lit? We’ve got blow torches for that. (Don’t worry, we’ve done this a hundred times!). We work with the DJ and Photographer to get all guests outside and lined up for your big exit.

• Post-reception assistance

  • No need to have your family or friends loading leftover food, cake, alcohol, and presents into their cars. We will handle that for them! Our goal is to let you and those that are celebrating you relax and enjoy every moment. We’ve got the rest!

  • We will also ensure that anything you need is in your car before your send-off (e.g. to-go food and cake, a bottle of wine, your overnight bag, etc.)

• Access to our Wedding Day Emergency Kits

  • Need a bobby pin? Yep, we have them (in multiple colors). Need a straw? We’ve got them, too. Super glue, hem tape, pliers, and a corkscrew? No problem! From jewelry repair supplies, to ribbon, and everything in-between, we’ve got you covered. We’ve repaired glasses for the mother-of-the-bride, sewn bridesmaids and flower girls into their dresses, re-wrapped bouquets, and so much more.

• Everything in-between

  • If we tried to create a list that detailed everything we do for our couples, it would be impossibly long. Just know that we are here for you every step of the way. A good Coordinator is your biggest asset, and we can’t wait to prove it to you!

  Banner image courtesy of Meghan Lupyan Photography.