So How Does This Work?

The Main Event by Emily is unique in that we are a design company, a full-service florist, an event planning company, a formal wear boutique, and a gift shop. We weren’t kidding when we said we were your ‘one-stop-shop’! You can hire us for any combination of services, or for one stand-alone service.

• Design: Our Owner & Lead Designer, Emily, works with you to create your design plan and she and her Team then set it up and clean it up on the day-of! You have access to everything in our inventory free of charge. This includes arches, vases, antique furniture, and so many more design elements*. The only thing we charge additional for are items that can’t be reused (such as candles) and additional labor if you choose to use a lot of large items, such as furniture.

  *We do not rent items such as chairs, tents, tables, etc. but we are happy to act as liaisons and assist you with procuring them from a rental company.

• Floral: Our Owner & Lead Designer, Emily, works with you to create your floral design. We then handle the creation of all of your event flowers in house. We can meet any floral need including centerpieces, wedding party flowers, arch florals, etc. Clients who book us for Design + Flowers receive an additional floral discount.

• Coordination/Planning: Our Coordination/Planning Department can be booked as a stand-alone service or in conjunction with other services. We have two different package options, a large variety of add-on services, and are always happy to create custom packages upon request!

• Formal Wear & Gift Boutique: Our shop in Smithfield houses hundreds of new and previously loved formal dresses, including bridal gowns. We also have suits and tuxes for rent or purchase, formal accessories from shoes, to purses, to jewelry, and a large gift shop.

The Process

Design

Starts at $3,000

Our Owner, Emily, personally designs each event, no matter the size. When you hire us, you know you’re getting her. She meets with each client face-to-face, listens to their vision and what’s important to them, and then personally creates their design plan. Our clients sing her praises from her ability to turn their Pinterest board into reality, to her ingenuity in incorporating unique design features, to her mastery in carrying out a themed event. Designing in the wedding industry truly is her passion.

When you choose a typical planner to design your event, you’re really choosing someone who can help you create a vision and then find other vendors who can provide the items needed to bring it all together. They’ll create your floral plan, and then help you find a florist to create it. They’ll create your centerpiece design, and then find a rental company who can actualize it. They’ll help you find an arch you like, and then direct you to a company you can rent it through. You get the idea.

What makes us different is that when you hire us, we handle almost all of your design and flower aspects in house. We have the vases, towers, arches, signage, seating charts, table numbers, vintage furniture, and more. And the real shocker? There’s no additional expense for using any of our items. Anything we have is at your disposal!

So, what does all of this mean for you?

• You get direct access to Emily and her 20-years of experience from the start

• You get to use all of our design elements without paying a rental fee for them

• You get a sizeable discount on the cost of your flowers, just because you’re a design client

• You get our help with the rental of any outside items you may need (tents, chairs, tables, etc.)

• You get our trained team to set-up your event and take-it down at the end of the night so that you, your wedding party, and your family can sit back and relax throughout the entire day and the weeks leading up to it

• You save money, time, and your sanity knowing we’ve got it all covered

Every wedding is unique, so the investment for event design is tailored specifically to you and your needs. During your free consultation, Emily will show you some design options created specifically for you. After your consultation, we will provide you with an estimated cost for your design.

Events outside of a 45 mile radius, with over 200 guests, and/or with different ceremony and reception locations will incur additional fees.

Flowers

If you have all of your design items covered elsewhere but still need a florist, our flowers only option is for you! We provide bouquets, boutonnieres, corsages, centerpiece arrangements, arch florals, and more. If you can dream it up, we can create it!

We can design your floral plan in person, via phone, or through email. Whatever is most convenient for you!

Events outside of a 45 mile radius and/or with different ceremony and reception locations will incur additional fees.

Wedding Coordination: $2,500

• Contact with the Planning & Coordinating Manager via email immediately upon booking to answer any general questions you have before your package begins.

• Access to our Wedding Budget Spreadsheet template immediately upon booking so you can stay on track with your spending and be alerted of some expenses you may not have seen coming.

• Contact with your Lead Coordinator beginning 3-months before your event

• Two meetings, up to 1.5 hours each, to gather information, discuss your wedding vision and goals, and resolve possible areas of concern with your Lead Planner. Both meetings can be virtual, or 1 can be in-person.

  • The first meeting to occur around 3-months before your wedding

  • The second meeting to occur 2 to 3 weeks after your first

• A Draft Timeline provided for your review around 45-days before your wedding

• A finalized Master Timeline provided to you and your vendors after the draft timeline has your approval

  • This document is the be-all-end-all. It will contain all of your vendor and event information from your getting ready schedule, to your send-off, and everything in-between. If the information exists, it will be in this document!

• Vendor coordination and final confirmations handled by your Lead Coordinator + tailored timelines sent to each of your vendors

• Lead Coordinator to attend your final venue walk-through (1-hour maximum)

• Lead Coordinator to run your rehearsal (1-hour maximum)

• Two Coordinators on site day-of to receive and direct vendors and guests, carry out the timeline, handle any last minute or unforeseen issues, and ensure everything runs smoothly (12-hour maximum)

• We keep your Wedding Party on schedule and make sure everyone has everything they need

  • Custom Wedding Party timelines distributed to your crew, including Coordinator cell phone number

  • In-person check-ins from your Coordinators while you’re all getting ready

• Pass bouquets and pin corsages and boutonnieres

• Line the wedding party up, and cue them down the aisle

  • We offer lots of last-minute reminders to make sure nobody forgets the rings, vows, or where they’re going. That hair tie on your wrist? We will take that, please. That cell phone in your pocket? Yes, we will keep it safe for you during the ceremony.

• Assist your photography team

  • Ensure all items are ready for detail shots with the photographer

  • Coordinate pre-ceremony pictures such as first looks and/or wedding party portraits

  • You would be amazed by how much quicker (and smoother!) pictures can be when you have a seasoned Coordinator there to assist. This gives your photographer the ability to focus on what they do best - being creative and getting great shots. We will gather your family and wedding party and will call names from your picture list. We will even bring you snacks and drinks during pictures if you’d like!

• Direct your ceremony and reception flow based on the timeline, while making any necessary changes along the way

  • We love timelines. I mean, REALLY love timelines. But the one thing that is more important than a timeline is the flow and feel of a wedding. We pay attention to the experience you and your guests are having, and make game-time changes when needed, as well as notify the other vendors as changes occur.

• Assist your DJ with ensuring that no important family members are out of the room during special events

  • We help the DJ make sure those that are closest to you aren’t in the restroom or running to grab something out of their car during your most important moments like first dance, cake cutting, etc.

• Pass out final payments and/or gratuities

• Coordinate your send-off

  • Need bubbles passed out? Can do. Need sparklers lit? We’ve got blow torches for that. (Don’t worry, we’ve done this a hundred times!). We work with the DJ and Photographer to get all guests outside and lined up for your big exit.

• Post-reception assistance

  • No need to have your family or friends loading leftover food, cake, alcohol, and presents into their cars. We will handle that for them! Our goal is to let you and those that are celebrating you relax and enjoy every moment. We’ve got the rest!

  • We will also ensure that anything you need is in your car before your send-off (e.g. to-go food and cake, a bottle of wine, your overnight bag, etc.)

• Access to our Wedding Day Emergency Kits

  • Need a bobby pin? Yep, we have them (in multiple colors). Need a straw? We’ve got them, too. Super glue, hem tape, pliers, and a corkscrew? No problem! From jewelry repair supplies, to ribbon, and everything in-between, we’ve got you covered. We’ve repaired glasses for the mother-of-the-bride, sewn bridesmaids and flower girls into their dresses, re-wrapped bouquets, and so much more.

• Everything else

  • If we tried to create a list that detailed everything we do for our couples, it would be impossibly long. Just know that we are here for you every step of the way. A good Coordinator is your biggest asset, and we can’t wait to prove it to you!

Events outside of a 45 mile radius, with over 200 guests, and/or with different ceremony and reception locations will incur additional fees. Specific venues that require more staff due to size, layout, and other factors may also require additional fees.

Guided Planning: $3,500

Everything from Wedding Coordination above, plus:

• Access to your Lead Coordinator beginning 16-months before your wedding.

• Six additional meeting hours with your Lead Coordinator for planning sessions, vendor meetings, venue walk-throughs, etc.

  • 8-hours total of meeting time with your Lead Coordinator

• Vendor selection and booking guidance

  • Assistance with finding great vendors who are available on your date and within your budget; we do all the leg work, but you make the final selection

  • Notes taken during vendor meetings + sent to you afterward with comments, concerns, and recommendations, if desired

  • Contract review

• Budget guidance to help you stay on track

  • Initial budget created with you and monitored by your Lead Coordinator throughout the planning process

• Unlimited hours on-site day-of by your Lead Coordinator and one Assistant Coordinator, plus an additional Assistant Coordinator for up to 8-hours

Events outside of a 45 mile radius, with over 200 guests, and/or with different ceremony and reception locations will incur additional fees. Specific venues that require more staff due to size, layout, and other factors may also require additional fees.

Add-On Options

You must book either Wedding Coordination, Guided Planning, or a custom coordination/planning package to be eligible to select from the following services.

Formal Wear

Our formal wear boutique offers a vast array of wedding dresses and formal attire (both new and consigned), accessories, and shoes at an amazing value.

We have also partnered with Jim’s Formal Wear to provide tuxedos and suits for purchase or rent. We will assist you with choosing your style and color, take your measurements in-store, and get everything ordered for you. Once the event is over, just drop them back off at the shop and we will handle the return. We make the process as seamless as possible for you and your wedding party.

Photography courtesy of Meghan Lupyan Photography.